Boards, committees, the HOA and the developer: how decisions are made in a country club community, and how members can take part.
When you buy in a country club community, you usually join two organizations: the homeowners' association and the club. Understanding who makes decisions in each, and how, helps you know what to expect and how to have a voice.
The homeowners' association
The HOA governs the residential community: roads, gates, common areas, architectural standards and the community's rules. Owners elect a board of directors, which adopts budgets and enforces the governing documents. Florida law sets many of the rules for how HOAs operate, including meetings, records and elections.
The club
How the club is governed depends on who owns it:
- Member-owned (equity) clubs are run by an elected board, often called a board of governors or directors, with committees for golf, greens, house, finance and membership. Boca West Country Club, for instance, describes itself as governed by an elected Board of Governors.
- Developer-owned clubs are run by the developer, sometimes with member advisory committees, until a planned turnover.
- Company-owned clubs are operated by a club management company or owner, with members' input through advisory groups.
Turnover
In newer communities, the developer usually controls the HOA, and often the club, until a set point in the build-out. At turnover, control passes to the owners or members. Ask:
- When is turnover expected?
- Will the club be converted to member ownership, sold, or remain with the developer?
- What reserves and capital plans will be in place at turnover?
The Club at Admirals Cove is one example of a club that moved from developer ownership to full member ownership.
Committees: where members shape the club
Committees are where much of the real work happens. Members who join a greens, house or long-range planning committee help shape course conditions, dining, renovations and the club's future. It is also one of the quickest ways to meet people.
Money decisions
The board sets dues, approves the operating budget and decides on capital projects. Large projects may require a member vote. When you are buying, ask for:
- The current budget and the last few years of dues history
- How capital reserves are funded
- Any assessments approved or under discussion
The bottom line
Good governance is a quiet strength of the best club communities. Read the documents, attend a meeting or two, and consider joining a committee. It is the best way to understand, and influence, the place you call home.
This article is general information, not legal advice. Consult a Florida attorney about your community's governing documents.
